As more people work remotely, tech companies are improving their online productivity suites to deliver a seamless user experience.
As part of the same effort, Microsoft has added new search and meeting features to Teams. Let’s see how you can work more efficiently with these new features.
1. Create tasks from a team message
Have you received a new assignment from your boss? It is now possible to create a task in Teams without leaving the app. Here’s how you use it:
To add a new task, click on the After message icon.
Of More actions, select Create a task and add all the details.
Once you’ve created the task, you can view it in the Tasks app.
2. Highlight up to 7 users in a meeting
It is common to have more than one presenter / speaker in online meetings.
So Microsoft Teams now lets you spotlight up to seven users to help you focus equally on everyone involved. To highlight two or more people at the same time, click on the context menu for additional participants and choose Add Spotlight.
3. Control the participants’ cameras
Having too many cameras and speakers activated during the meeting can cause unwanted distractions. To keep everyone focused, the meeting host can now control participants’ audio and video settings.
You can turn off microphones and cameras before or during the meeting. The best part about it is that you can also turn off audio and video permissions for individual participants, so that only the necessary cameras and microphones are enabled.
4. Schedule meetings automatically
If you’ve worked remotely, there’s a good chance you’ve spent a good deal of your time scheduling meetings. But now Microsoft has launched Scheduler, a Microsoft 365 service, to automate meeting scheduling.
To schedule a meeting, add Cortana to your email and ask her to schedule the meeting for the week, next month, or whenever you want. Cortana and Scheduler will work together to check each other’s availability, find the most appropriate time, and send out invitations.
It’s a great tool, but you’ll have to pay extra for this service.
5. Know more about your colleagues
Available only to Office 365 Insiders, Organization Explorer is an organizational navigation search engine that lets you explore people in your organization.
With this tool, you can find people in your organization, learn about team relationships, see people’s skills, and learn more about them in Outlook. It’s still a preview.
6. Find information quickly using graphical connectors
You may have a hard time finding information if you don’t know where to look.
To make it easier to find information, Microsoft has released new graphical connectors that pull information from multiple sources, such as Salesforce, ServiceNow, Azure SQL, MediaWiki, and more.
When you work in applications such as SharePoint or Office.com, you can access and use this information. You can now add graphical connectors in the Search and Intelligence admin center.
7. Enriched profile cards
Using Graph Connectors, Microsoft will now display profile cards for your contacts that contain details beyond their name and function.
Connectors will aggregate data from HRM systems such as Workday and SuccessFactors and help you quickly and easily find information about people in your organization. This feature is expected to be released soon.
8. More controls in Microsoft reservations
With two new user roles, Microsoft Bookings now has better administrative controls. They have also added personalization and personal branding features that allow you to add corporate logos and colors.
Easy calendar change and more filters have made it easier for you to schedule appointments.
Get the most from Microsoft teams
With these new features in Microsoft Teams, you can streamline your workflow and maximize your output.
But to get the most out of Microsoft Teams, you’ll need to be proficient in Teams and learn the lesser-known tips and tricks.
Image credits: Microsoft
Microsoft Teams is made for communication and meetings. Use these tips to maximize your productivity when collaborating in real time.
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