7 Reasons Apple Pages Are Better Than Microsoft Word

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If you’re a Mac user who still spends money using Microsoft Word, you might want to consider its free preinstalled Mac alternative, Pages. An app uniquely designed to work well within the Apple ecosystem, Pages is optimized to better suit the workflow and lifestyle of Apple users.


In this guide, we’ll look at about seven reasons why you should consider Apple Pages over Microsoft Word. From the user-friendly interface to improved iCloud support to the overall feel of a modern app, we’ve discussed all the considerations for you to use Pages.


1. Price

The first and most obvious reason is the price: Microsoft Word requires a subscription, while Apple Pages is totally free. Word costs around $6.99/month, as part of Microsoft 365. Although Word has a free web version and is also free for all mobile devices, it simply doesn’t have all the features available except in its paid desktop version.

On the contrary, Apple Pages, which was previously a paid subscription, is free for all Apple devices, with all features included. You can use it offline as well as online (although there is no web version of the software), where in the case of the latter, you can use the free 5GB iCloud storage, which can be extended for as little as $1/month, to store your documents.

2. Availability

Microsoft Word is available on all devices. You can use it on Windows, Mac, iOS, iPad, Android and online. But, since the mobile and web versions offer far fewer features than the paid desktop version, this might end up being problematic for you, especially if you have advanced level word processing to do on all your devices.

Apple Pages, on the other hand, are like any other native Apple apps: exclusive to Apple devices only. But that’s where it’s ideal for you: you can enjoy all its features on all your Apple devices (Mac, iPhone and iPad). The iOS and iPadOS versions work seamlessly (and fully) with their desktop counterparts, so you won’t have to worry about losing functionality.

3. Models

Microsoft Word provides users with a ton of templates. It covers all the basics and more that you can use right away. For the ones you can’t find, you can always get them from the app’s online store.

Apple Pages are slightly better when it comes to templates for several reasons. First of all, it has a pretty decent overall inventory of templates. They cover most generic and basic categories such as letters, reports, resumes and even stationery, newsletters, flyers and posters, books, certificates, etc.

But, the second part is more fun: the design quality of these templates. Microsoft Word templates are mostly basic – no modern typography, low-res images, and bland colors. While those offered by Apple Pages are full of different types of typography, glaring colors and editable images.

4. Ease of use

For a novice user, this factor is the most important. Of course, after a while you will learn to use either of the two word processors. But, what’s more important is how easy they are to use when you’re getting started. At first glance, Microsoft Word will give you a website impression. It has a huge toolbar at the top, which houses all the features. Some people love this look, but for some it is cluttered and unattainable.

Apple Pages have an easier-to-use overall layout. It will take you about half an hour to learn most of the features. All the basic editing options are placed on the right side, and the ability to insert media, charts, tables, etc., is placed on the top. Regardless of your experience with word processors, Apple Pages is designed to be more intuitive.

5. Sharing and collaborating

If your job is to work on the same file and you’re not a Google Docs user – which, by the way, is the best online document collaboration tool – then this is another critical factor to take into consideration.

Microsoft Word lets you assign different permissions to your colleagues, and you can also see what they’re editing in real time. Even though it uses OneDrive for sharing and collaboration, it’s just not as good and seamless as Apple Pages (because of the ecosystem).

Apple Pages uses the full potential of iCloud for document sharing and collaboration. It also lets you assign different permissions to your colleagues and invite them to work on it. Real-time collaboration is seamless, and if your colleagues are also using Apple devices, you can use Apple’s Continuity features to improve your productivity and experience.

6. Features

Another factor that makes or breaks a word processor is the collection of features it provides. Microsoft Word offers a huge collection of features. From text translation to password-protected documents, it’s all there. However, what makes Microsoft Word difficult to recommend over Apple Pages is that although it has more features, they are difficult to use and few people need them.

Comparatively, Apple Pages is a streamlined word processor, offering all the basic editing and formatting features that most users would use. Just like Microsoft Word, you can also translate text directly from Pages, and you can password protect specific documents. What makes Apple Pages superior is that all of these features are packed into an easy-to-use user interface to improve work efficiency, without the clutter and complexity of unnecessary features.

7. Registration of documents

Microsoft Word automatically saves the document the moment you make a change, and everything is uploaded to OneDrive. However, in terms of user experience, OneDrive lags behind iCloud because you cannot edit documents with the same functions from your mobile using OneDrive.

Apple Pages uses its seamless iCloud integration to automatically save the document in real time, similar to Google Docs. This way you never lose work in any case. Everything you save will be backed up with iCloud, so you can work on the same document from different devices.

Apple Pages are great for good users

Apple Pages are suitable for a specific audience: Microsoft Word users on Apple devices who don’t need too much technical and advanced work. If you fall into this category, you can easily save up to $84/year.

But, if you still like Microsoft Word’s interface better, there’s no reason you shouldn’t make it easier to use. By translating languages ​​on the go and beautifying fonts with kerning, you can totally change the way you use Microsoft Word.

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